Jump down to "Edit a Page"
When you are editing pages, sometimes the "save" and other buttons are hidden lower in the page and you have to scroll down a window to see them.
There are pages set up for names to be listed under. There is a page for each letter A through Z. Individual names will be entered under the proper letter for their last name, P for Pound, etc.
There is a search function on the main a-z index page. Currently it searches only in the editing area where you will be placing names (search is set to only look in the "Header" block).
(If you want search to index all text in the biographies, let me know. That might be better since it would allow searching for other information to find someone, such as cities and schools. The problem with searching full biographies is that may complicate searching for a name, since a search for Pound would return my name as well as everyone who has something like "pound class" or "150 pounds" in their bio. If desired, one could get around this by providing a special field in each bio where words can be placed for the search function to use.)
Pasting text!
You should not simply paste text from a website, or MS Word, into a concrete5 (software type) page as this will cause problems. Instead "Paste as Plain Text"
1. Click the T icon at the upper left corner of the editor. The icon becomes a gray color to indicate paste as plain text is active.
2. There is no paste button. Use CTRL V (control and V key) to paste.
Paste as Plain Text will make your job as a page editor much easier in the long run and also help anyone else who may edit the site.
(The Paste from Word button often causes problems. I never use it.)
Paragraph vs Line Break
A paragraph in website editing is different than a line break. A paragraph is a block of text that appears separated by a blank line. To make a new paragraph, simply press the Enter key.
To make a line break with no space, press and hold the Shift key while you press the Enter key.
Doing so would produce a new line like this.
And this.
Editing instructions!
Edit a Page
Editing a page is easy!
1. Log into the system (you should be directed to the home page).
2. Navigate to the page you want to edit.
3. Click "Edit" in the far upper left corner of the browser window. You should now be in edit mode and see "Editing" in a green box in the upper left corner as well as "Dashboard" and "Sign Out."
4. You can edit any area outlined in red dots, or you can add a new "Block" anywhere you see "Add to..."
- A "Block" is an area on the page that is controlled by the concrete5 system. It will normally be the full width of the page and automatically expand in height for whatever content is added.
5. Place your cursor over an editable area and you should see it turn gray. To place that block into edit mode click somewhere in the gray area (but not on any links) and select "Edit."
6. The edit screen should pop up. Note that some text formatting may not show up in the edit window. They will come back.
7. Edit your text/photos. Be sure to use Paste as Plain Text if you need to import text.
8. When you are finished editing a block, click "Save" at the lower right of the edit window.
9. Repeat to edit another block or edit the same block again.
When you are done editing, be sure to save your work!
Mouse over the green "Editing" at the upper left, then pick "Publish My Edits" to save your work.
-When you do this, your changes are immediately visible to other people.
-When you Publish, a backup version of the same page is saved.
-If you do not want to save your changes (delete forever) select "Discard my Edits." If you simply close your browser window, that may not discard your edits.
-If you want to preview your edit without making it public, select "Preview my Edits."
-If you want to save your edits but not make them public, select "Preview my Edits" and then simply navigate away from the page. Next time anyone who is logged into the system (to edit) visits that page they will be presented with "This page is pending approval" and "Approve Version." Simply click Approve Version and the edits will be made public.
-If you do not want to approve the newer version and discard the edits, mouse over the Edit button in the upper left and select "Versions." You should see one version in bold. That is the public version. To delete the edits you made earlier tick the box next to that version (above the current version) and then click the trash can. Your edit is gone and there is no way to get it back. Reload the page using your browser's refresh button and the "This page is pending approval" should go away.
-When editing and/or adding pages the various menus automatically update. You should not try to edit menu or search blocks unless you are sure of what you are doing!
Add a new person/page:
When you add a new person (i.e. a page), you are adding a new page to the website. The various menus should automatically update.
1. To add a new person to the index, log in to the system and navigate to the letter page where the person should be added (i.e. add Jim Stephenson at the "S" page)
2. When you are at the proper letter page, mouse over the edit button and select "Add a sub-page." This will add a page that will be indexed under that letter ('S' in this example)
3. The "Choose a page type" dialog box should come up. Select "Bio Page" if you are adding a person to the website.
4. Now you should see "Standard Properties." Enter the person's name in the Name box like this: Lastname, Firstname. Click the blue "Add Page" button.
-The indexes are built by alphabetical order of the Name field. There are other ways to build them, but this seemed to be the easiest.
-"Name" refers to the name of the web page, not a person's name, in this case they happen to both be the same.
-URL Slug should be automatically be filled in after you enter the Name. Do not change this unless you know what you are doing. URL Slug is the web address where the page will be located.
-Do not change "Public Date/Time" and no need (in this case) to enter "Description."
5. You should now be in Edit mode with the green box saying Editing in the upper left corner.
6. Now it is time to add a Block to your new page
Add the person's name to the "Add to Header" box as follows
6-A. Click "Add to Header" (select 'Add Block' from drop down menu) and select "Content." The page editor should now pop up.
6-B. Enter the person's name.
-Unfortunately this must be plain, unformatted text.
-It is best to copy your text from your source, paste into a plain text editor, then cut and paste from there into the web page. Or, simply type the name by hand..
6-C. Place your cursor somewhere in the name, then go to the "Format" box in the editor's controls and select "Heading 1" (click on 'paragraph' to see 'Format' in drop down menu)
6-D. You are done with the name. Click the blue "Add+" button in the lower right corner of the editor.
-You may have to scroll down to see the Add button.
-The name should now be on your page with a big red background.
7. Add the person's bio by clicking the "Add To Main" box and (select 'Add Block' first, then) select Content as above.
7A. Paste the bio text into the editor. Again, this must be Paste as Plain Text (select 'T' and then 'Ctrl-V').
7B. Make sure paragraphs are as you want them to appear.
8. Add the person's photo by placing your cursor at the start of the paragraph where you want the photo to appear. This is normally the first paragraph.
8A. Click "Add Image" in the light blue bar at the top of the editor.
8B. Find the image, if you uploaded it already it should be somewhere in the list. If you have not uploaded, click the "Browse" button to find the image on your computer, then click "Upload File."
-"Upload Complete" dialog box should come up.
8C. Click the Blue text "Title" and enter the person's name, then click the little icon to the right of the Title field (looks like a pad and pencil).
-This will be used by search engines and people with poor vision to identify the image.
8D. Click the blue "Sets" text at the top of the Upload Complete dialog box, then click "People."
-This helps someone find the image at a later date.
-You can add other Sets if you want, maybe a set for everyone who's name starts with A, B, C, etc.
-Sets are not mandatory but might help keep things in order later on.
8E. Click the gray "Update" button to add the photo to the page.
8F. You should now be at "File Manager." Click the photo and select "Choose."
8G. Click the photo to highlight it (you may have to 'grab' the photo with cursor right to left over photo). Click the "Styles" drop down box and select "Float Image Right" or "Float Image Left" depending on what side of the page you want to place the photo.
-Text will now wrap around the photo.
9. You are probably now done. You can edit more if needed, add more photos if you like. If you are done, click the blue "Save" button at the lower right of the Edit screen. If you want to trash the edits you just made, click "Cancel." No going back after you Cancel, your edits are gone forever.
10. You are probably now done editing the page. Again, you can edit again if needed, just mouse over the area and select Edit. If you are done editing, mouse over the green Editing box at the upper left and choose "Publish My Edits." Your new page should now be indexed and visible to anyone who wants to see it.
-You are done! On to adding the next person/page.
Enough editing. If you have questions be sure to let me know.
If you want to visit and go over this in person, let me know.
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Dashboard:
You get to the Dashboard by clicking the Dashboard button at the top of the page when you are logged into the system. Dashboard is for various settings and controls. I have hidden 95% of the Dashboard from your account to allow focus on editing only.
Full Sitemap.
The Sitemap is a list of all pages that make up your website. You may not need this, at least not right now.
File Manager.
Allows access to all files in the website. In your case this will probably only be photo files.
File Sets.
A way to organize files. Covered above where you placed a photo in a Bio page.
Statistics.
Not much here but does tell you how many page views there has been. If you want more detailed statistics, let me know and that can be arranged.
At the bottom of the Dashboard is "System and Settings"
Cache & Speed Settings.
-Your website works from a database. This means the web server needs to assemble each page on the fly when requested. Cache keeps a memory of those assembled pages so they can be sent to the viewer's browser faster.
When you edit your website you may want to turn off the first two settings. Your changes will then show up faster.Be sure to turn them back on after editing. If you do not turn this off, not a real big deal. If you do not turn it back on, that may cause the site to be a little slower.
After you are done editing, or if you do not see changes you made to the website, it is good to use the Clear Cache function.
Automated Jobs
If you find that the search function is not finding someone, the search may need to be manually refreshed. To do this, simply Run the "Index Search Engine - All" function.
After adding pages to your website it is a good idea to Run the "Generate the sitemap.xml file" function. This creates a list of pages to help Google and other search engines index the website. Not at all needed for the website to operate, it is just to help you be found.